Supplier relationship management used to be just another part of the role of a procurement professional. Today, SRM tools and strategies are so fundamental to driving value through procurement activity that it’s become its own fully fledged area in its own right.

Managing suppliers isn’t just about placing orders and chasing delivery dates. For modern procurement teams under pressure to reduce risk, drive value and deliver against ESG targets, supplier relationship management (SRM) has emerged as a strategic priority.

But what exactly is SRM? How does supplier relationship management software help? And what can procurement teams do to make SRM more proactive, efficient and impactful?

In this complete article, we’ll unpack the fundamentals of SRM, explore why it matters more than ever and look at how UK procurement teams are using technology to take control of their supplier relationships and drive better business outcomes.

What Is SRM?

Supplier Relationship Management (SRM) refers to the structured, strategic approach procurement teams take to managing their interactions with suppliers. It’s about more than tracking performance or negotiating better prices. It’s about building collaborative, value-driven relationships that help your organisation achieve its wider goals.

SRM spans the entire sourcing lifecycle, from onboarding and segmentation to performance monitoring, risk management and long-term collaboration. The ultimate aim is to turn suppliers into strategic partners who contribute to innovation, enhance resilience in the supply chain and ideally, competitive advantage.

Why SRM Matters in 2025

Procurement has changed dramatically in recent years. Rising supply chain risk, increasing regulation and growing stakeholder expectations have all reshaped what procurement is expected to deliver.

Against this backdrop, supplier relationship management has become a cornerstone of strategic procurement. Here’s why:

1. Risk is more complex

Global supply chains are more vulnerable and volatile than ever. Procurement teams are under pressure to spot and mitigate supplier risks early. A robust SRM strategy helps teams stay ahead of issues – whether it’s financial instability, ESG non-compliance or supply disruption.

2. Value isn’t just about cost

Today’s procurement teams are expected to deliver long-term value, not just cost savings. SRM can help unlock innovation, improve quality, reduce lead times and create value beyond the contract.

3. Sustainability and social value are under the spotlight

With net-zero targets, ESG reporting and social value commitments all climbing the agenda, when implemented effectively, SRM gives teams a framework to monitor and influence supplier behaviour and ensure partners align with your values.

4. Suppliers are more critical to strategy

In many sectors, suppliers are the ones delivering the lion’s share of an organisation’s products, services or customer experience. Strategic SRM helps procurement influence what happens beyond the four walls of the business.

The Pillars of Effective Supplier Relationship Management (and How SRM Tools Help)

Strong SRM doesn’t happen by accident. It requires structure, tools and discipline across the full supplier lifecycle. Let’s break it down.

1. Supplier Segmentation

Not all suppliers are equal. Supplier segmentation involves categorising suppliers based on their strategic importance, spend and risk profile.

This allows teams to allocate resources effectively – investing more time in critical or strategic suppliers and automating where possible with lower-risk, transactional vendors.

2. Supplier Onboarding and Information Management

Getting SRM right starts with onboarding. That means collecting the right information upfront – from contact details and certifications to insurance, policies and ESG credentials.

Supplier relationship management software can streamline this process, ensuring suppliers are onboarded efficiently and compliantly, with all the right checks in place.

3. Performance Monitoring

SRM is only as good as the data behind it. Regular supplier performance reviews – covering quality, service, delivery, compliance and more – provide the insight needed to manage risk and drive continuous improvement.

Modern SRM tools make it easy to track performance trends, identify underperformance and share feedback with suppliers in a structured, constructive way.

4. Risk Management

From financial risk to cyber vulnerabilities, today’s supply chains are exposed to more threats than ever. A strong SRM process allows procurement to proactively identify and mitigate these risks, not react to them after the damage is done.

Leading SRM platforms integrate third-party data sources, alerts and risk scoring to give procurement teams a live view of supplier risk across their portfolio.

5. Collaboration and Development

The most advanced SRM programmes focus not just on compliance and control, but on building collaborative relationships.

This might include joint innovation initiatives, supplier development programmes, or shared sustainability targets. It’s about moving from a transactional mindset to a partnership approach.

The Role of Supplier Relationship Management Software

Managing SRM manually – with spreadsheets, emails and siloed systems – is frustrating, time-consuming and prone to risk.

That’s why more UK procurement teams are turning to supplier relationship management software to digitise and streamline the process. Here’s what SRM software like Atamis can deliver for your team:

1. Centralise supplier data

One platform to house all supplier records, certifications, policies, contact details, performance scores and risk assessments — no more digging through inboxes or shared drives.

2. Automate onboarding and due diligence

Built-in workflows to collect and verify supplier information, trigger approvals and ensure nothing falls through the cracks.

3. Track performance and monitor compliance

Automated scorecards, KPIs and dashboards to track how suppliers are performing, identify red flags early and share performance data transparently.

4. Capture and monitor supplier risk 

Integrated risk data and alerts so you can respond quickly to emerging threats and make confident decisions based on evidence.

5. Drive collaboration and communication

Supplier portals make it easy to share updates, documents and feedback with suppliers, improving transparency and encouraging engagement.

What to Look for in SRM Software

If you’re in the market for supplier relationship management software, here are the features that matter most for UK procurement teams:

  • Customisable supplier onboarding workflows
  • Robust reporting capabilities delivering crucial insights
  • Risk tiering functionality
  • Third-party data integrations (ERP systems, credit checks)
  • Audit trails and document management
  • Supplier segmentation tools
  • Role-based access and user permissions

Choosing an SRM platform isn’t just a tech decision – it’s a strategic investment in your procurement efficiency. Look for a solution that’s built for your processes, your regulatory environment and your goals as a team.

Common SRM Challenges (And How to Overcome Them)

Even with the best intentions, many procurement teams struggle to make an SRM strategy stick. Here are some common roadblocks – and how SRM software can help you get past them.

1. Siloed supplier data

If information lives in spreadsheets, inboxes or different departments, it’s hard to get a joined-up view of supplier relationships. A single source of truth in your SRM software solves this.

2. Slow onboarding and due diligence

Manual onboarding processes create delays and compliance risks. SRM software automates this, with templated forms, approvals and alerts.

3. Poor supplier engagement

When suppliers feel out of the loop, engagement and performance suffer. Supplier portals and structured communications can improve transparency and trust.

4. Reactive risk management

Spotting risks only when a supplier fails is too late. Modern SRM platforms let you monitor risk proactively, with live alerts and early warning indicators.

SRM in Action: What Good Looks Like

What does best-practice SRM look like in the real world? Here’s a snapshot of what leading procurement teams are doing:

  • Creating tailored supplier engagement plans for strategic partners
  • Embedding SRM into wider ESG and risk strategies
  • Using supplier insights to drive continuous improvement
  • Collaborating with suppliers to innovate on product, process and sustainability

With the right SRM software in place, procurement teams can move beyond firefighting and start making supplier relationships a genuine competitive advantage.

The Future of SRM: Where We’re Headed

As technology and expectations evolve, SRM is only going to get more important and more sophisticated.

We’re already seeing AI-powered analytics, predictive risk scoring and integrated ESG tracking reshape what’s possible. But at its heart, SRM will always be about people – and partnerships.

The future belongs to procurement teams who are equipped to collaborate, influence and lead supplier relationships with confidence. And with the right SRM tools, they can do exactly that.

Ready to see how SRM tools could transform your procurement strategy?

Book a demo with our team today and start building stronger, smarter supplier relationships.