Cheshire East Council modernised its procurement operations by implementing Atamis’ procurement software, replacing fragmented processes with a single, efficient system.
This transformation improved visibility, efficiency, reporting and collaboration with the support throughout by Atamis’ dedicated Client Success Team.
This case study explores how the council streamlined procurement and contract management using Atamis’ platform.
Transforming Cheshire East Council’s Procurement Function with Atamis
Prior to implementing Atamis, Cheshire East Council faced ongoing challenges in procurement and contract management.
With documents spread across multiple systems, teams struggled with inefficiencies, duplication and compliance risks. Contract managers lacked the tools to track key performance indicators (KPIs), manage approvals and maintain visibility over contracts. Seeking a solution to centralise procurement processes, improve efficiency and support teams in driving compliance, the council partnered with Atamis.
A New Approach to Procurement Management
Before implementing Atamis, contract data was scattered across various spreadsheets, SharePoint sites and department folders. This lack of structure led to inconsistency, poor visibility and an inefficient use of resources. The council needed a system that would bring everything together, allowing them to manage procurement activities with full control and transparency.
By adopting Atamis’ procurement software, the Cheshire East Council created a single source of truth for all contracts. Automated workflows, structured reporting and seamless integration with existing processes transformed procurement management, helping the team work more efficiently and effectively.
Unlocked Benefits
Cheshire East Council experienced significant improvements after implementing Atamis. Here are six key benefits that made the greatest impact:
Improved Efficiency
Centralising all contract documentation eliminated duplication and reduced time spent searching for files.
Consistency and Awareness
Procurement and contract management is more transparent, improving overall awareness of best practices.
Enhanced Visibility
All contract data (including values, extensions and KPIs) is easily accessible in one place. Teams can quickly retrieve key information, reducing delays and improving decision-making.
Effective Reporting
Automated reporting makes it easier to meet transparency requirements. Reports can be subscribed to and then sent out at required intervals ensuring key data is always available.
Seamless Digital Approvals
Integration with DocuSign has streamlined contract signings. Contracts can be approved and stored within the system, eliminating manual uploads and reducing administrative costs.
Custom Dashboards
Personalised dashboards provide clear oversight of contract status, upcoming deadlines and pending approvals. Automated email reminders keep teams informed and on track.
“Implementing Atamis as our contract management system has proven invaluable to the organisation in terms of retaining all contractual information in one place and being able to easily search for contracts and obtain reports and create useful dashboards, all helping with management of workload and transparency. The Atamis team are extremely helpful and on hand for any queries and are happy to discuss any changes to the fields/workflows required.“ Janet Ellison-Jones, Category Manager, Cheshire East Council
Driving Strategic Procurement
The Cheshire East team quickly adapted to the new system. With all contract data loaded into the Atamis platform, they gained powerful search, extraction and publishing capabilities. Managers can track contracts more effectively using dashboards that provided real-time visibility over workloads, extensions and approvals.
Automated Updates for Better Oversight
The ability to subscribe to reports and dashboards ensured key stakeholders receive automatic updates, improving oversight and accountability. Teams no longer need to manually check on contract statuses, relevant reports are pushed directly to them at set intervals, keeping procurement processes on schedule.
Collaboration Through User Groups
Additionally, Atamis’ user group forums provide a valuable space for collaboration, allowing the council to share ideas with other organisations. Cheshire East’s dedicated Atamis Client Success Team work closely with them to tailor the system, ensuring it aligns perfectly with their internal processes and evolving needs.
Confident, Controlled Contract Management
By implementing Atamis, Cheshire East Council has transformed its procurement and contract management operations, achieving greater efficiency and visibility. With streamlined workflows, smarter reporting and enhanced workload planning, procurement is now managed with confidence and control.
Is your procurement team facing similar challenges?
Discover how Atamis can modernise your procurement function. Contact us today for a demo.
